Human Resources/Payroll Manager

Redwood Day is a vibrant K-8 school where students, faculty, and staff all learn together on our four-acre campus in the heart of Oakland. Everything we do is designed to keep every child engaged and growing. Academically, that means a world-class curriculum, the best teachers, and a focus on the individual student. Socially and emotionally, we teach students to work through challenges, respect each other’s differences, and honor their diverse community. We find great strength in multiple perspectives and embrace every opportunity to weave diversity in thought and action into our social, emotional, and academic lives.

Human Resources/Payroll Manager

Job Description

We are seeking a dynamic and experienced professional to manage our Human Resources and payroll functions. The Human Resources/Payroll Manager is responsible for the ongoing development, management, and implementation of the HR functions, as well as processing payroll on a semi-monthly basis. This position reports to the Chief Financial and Operations Officer (CFOO).

Essential Job Functions

Human Resources

Support the School’s hiring process; maintain job descriptions and coordinate job postings on various platforms
Manage the employee lifecycle, offer letter through separation; maintain personnel records in accordance with federal and state requirements and best practices
Successfully manage and oversee benefit programs (Health, Dental, Flexible Spending Accounts, Section 125, 403(b) Retirement Plan, STD, LTD, Life/AD&D and COBRA) for employees, including all employee communications, problem solving and claims resolution
Manage annual open enrollment for Health, Dental and Flexible Spending Account Plans
Ensure compliance with federal and state statutes/laws
Stay abreast of policy developments, national, state and local labor law, and best practices in independent schools; recommend new and updated HR policies to the CFOO, maintain and update Employee Handbook on an annual basis in collaboration with legal counsel
Assist Head of School and supervisors with documenting poor performance and violations of School policies and procedures, investigations, and other personnel matters
Conduct new hire orientations
Work directly with division and department directors to assist them in carrying out their responsibilities regarding personnel matters

Payroll

Manage timecard submission and time off reporting
Process and submit semi-monthly payroll using ADP Workforce Now and prepare semi-monthly 403(b) employee and employer contributions report for submission of funds to Plan custodian
Manage injury and illness reporting to workers’ comp carrier, including OSHA 300 logs
Manage annual Workers’ Compensation and 403(b) audits
Manage leave process for employees (PDL, FMLA, CFRA, SDI, PFL)
Maintain and manage personnel files and retention

Additional Responsibilities

Student supervisory duties (required of all administrators and staff)
Attend staff meetings and certain School events
Assist with other functions of the Business Office and annual audits as needed
Additional projects or tasks as assigned by the Head of School, CFOO, or Controller

Desired Experience, Qualifications, and Skills

Bachelor’s Degree; HRCI, PHRca, or SHRM certified preferred
Familiarity with California employment and labor laws
Minimum five years HR and payroll processing experience, preferably in a non-profit or educational setting
Proficient in ADP WorkforceNow, MS Office Suite, and Google G-Suite
Excellent interpersonal and communication skills, both oral and written
Detail-oriented, flexible and organized; demonstrated initiative
Strong collaboration and teamwork skills, while also able to work independently
Ability to adjust priorities and meet deadlines
Ability to maintain strict confidentiality
Deep commitment to equity, inclusion and diversity
Passion for the mission of Redwood Day School

Schedule and Hours

This is a full-time, exempt position. Standard hours are 8:30 a.m. – 5:00 p.m. Monday – Friday.

Compensation/Benefits

The anticipated salary range the school reasonably expects to pay candidates for the full-time position of Human Resources/Payroll Manager is $95,000 to $110,000, depending on factors such as experience and education.

Apply

Please submit a cover letter, resume, and Redwood Day Application Form and submit it electronically by June 14, 2024, to HRPRManager2024@rdschool.org, Attn: Deann Hays. No phone calls, please.

Downloads:

Non-Discrimination Policy

Redwood Day is an equal-opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. School policy prohibits unlawful discrimination based on race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), religion (including religious beliefs, observance or practice, including religious dress or grooming practices), color, sex (including gender, gender identity, gender expression, transgender, transitioned, transitioning or perceived to be transitioning), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, marital status, pregnancy and breastfeeding, age, medical condition, genetic characteristics or information, military and veteran status, and physical or mental disability, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with someone who has or is perceived as having any of those characteristics. In addition, Redwood Day does not permit discrimination based on dressing consistently with one’s gender identity or gender expression or preferred gender, name, or pronoun usage.

Limitations and Disclaimer

The listed job responsibilities are meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities associated with the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with federal and state laws. Employment at Redwood Day is “at will.” All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Offers are contingent on passing a background check and TB assessment.

Authorization Employment Status

As required by federal law, all offers of employment are contingent on verification of an applicant or employee’s authorization for lawful employment in the United States at the start of their employment. Please note, the School does not sponsor applicants for employment-related visas.

3245 Sheffield Ave
Oakland, CA 94602
510.534.0800